TENDER: SUPPLY AND DELIVERY OF 4X4 TOYOTA HILUX DOUBLE CAB & 4×2 TOYOTA URBAN CRUISER VEHICLES

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SUPPLY & DELIVERY OF MOTOR VEHICLES TENDER DOCUMENT

 

PROCUREMENT REFERENCE NUMBER: CES/VEH/01/2023/USAID

SUPPLY AND DELIVERY OF 4X4 TOYOTA HILUX DOUBLE CAB & 4×2 TOYOTA URBAN CRUISER VEHICLES

DATE OF ISSUE: 15th OCTOBER 2023

TENDER CLOSING DATE: 30th NOVEMBER 2023 (1000 Hours Zimbabwean Time)

 

Part 1: Bidding Procedures

 1.0  REFERENCES:

This document shall be construed and referenced as below:

Procurement Reference Number: CES/VEH/01/2023/USAID

1.1  PREPARATION OF BIDS

You are requested to bid for the supply of the goods specified in the Statement of Requirements below, by completing and returning the following documentation:

  1. the Bid Submission Sheet in this Part;
  2. the Statement of Requirements in Part 2;
  3. a copy of every document necessary to demonstrate eligibility to participate in this tender;
  4. A copy of
    1. A covering letter summarizing the offer e.g., total bid price, DDP INCORTEM (2012), lead time and the financial ability to execute the tender
    2. Completed Bid declaration
  • Price Schedule and Schedule of Requirements completed in accordance with the Instructions to No other formats for the Price Schedule and the Schedule of Requirements will be accepted. All sections to be completed.
  1. Certificate of Incorporation in the country of
  2. Valid Tax registration for Zimbabwean companies and proof that the Company is compliant with the tax laws in the resident country for all foreign
  3. Company profile including shareholding
  • At least five (5) years track record offering the same services (provide proof in form of purchase order (s) or contract (s).
  • Litigation History if
  1. Bid Securing Declaration (Annexure A)
  2. Letter of authority from manufacturer for the brand offered in the bid document submitted completed according to the template provided in the tender document, if goods being offered have not been manufactured by the bidder. Letters of Authority not completed according to the template provided will not be acceptable. The letter of Authority must be in the letterhead of the Manufacturer, or it will not be

You are advised to carefully read the complete Bidding Document before preparing your Bid.

The standard forms in this document may be retyped for completion but the Bidder is responsible for their accurate reproduction. All pages of the Bid must be clearly marked with the Procurement Reference

  • Validity of Bids

Bids shall remain valid for 60 days from date of bid opening. A bid valid for a shorter period will be rejected as non-responsive. No bid may be modified subsequent to the deadline of submission of bids. No bid may be withdrawn in the interval between the deadline of submission of bids and the date of expiration of the period of validity of the bid specified by the Bidder in the Bid Form.

1.4  Number of bids allowed

No Bidder may submit more than one Bid, either individually or as a joint venture partner in another Bid, except as a subcontractor. Where the requirements are divided into lots and Packages, only one Bid can be submitted. A conflict of interest will be deemed to arise if Bids are received from more than one Bidder owned, directly or indirectly, by the same person.

1.5  Pre-bid Meeting

There shall be no Pre-bid meeting on this tender.

1.6  Clarifications

Clarification of the bidding document may be requested in writing by any Bidder before the 3rd of November 2023 @1600hrs and should be sent to the Procurement & Logistics Officer on the following email tashinga.chari@ceshhar.co.zw. Any clarifications received after this date and time would not be entertained.

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